Guidelines and Policies

Library Users

Use of Library by Members

The following members of the UP System may use the library resources subject to the rules and regulations governing their use:

• All bona fide students, faculty and employees, members of the Board of Regents and officials of the University

• Retired faculty members specifically granted off-campus-reading privileges by the Board of Regents

• Visiting scholars with university appointments

• Cross registrants from other colleges and universities, and special students
  
  
  

Use of Library by Non-members

The following non-members of the University may use the library resources within library premises subject to the rules and regulations governing their use:

• Alumni, former faculty members and students honorably discharged from the University

• Graduate students from other schools

• Government and private researchers

Use of Library Resources

The use of the different types of library services shall be subject to the following conditions:

General Reference Books - General reference books and materials (encyclopedias, dictionaries, atlases, etc.) shall be for room use only. General reference books may be issued for classroom use upon the request of a faculty member, but these shall be returned within the day.

Theses, Dissertations, and Periodicals - Theses, dissertations, and periodicals shall be for room use only. However, faculty and officials of the University may borrow a periodical, other than the latest issue for a period of not more than one (1) week.

Reserve Books - Reserve books (required reading materials for courses offered during the semester/ summer) shall be lent for room use only and recalled two hours after issue.

Circulation Books - Books for home use are usually loaned for two weeks. 

Registration for Library Privileges

Bona fide members of the Virata School of Business who register for library privileges shall be required to obtain the following:

• Student identification card valid for the current semester; or,

• Faculty/Staff identification card or appointment papers;

• Active UP WebMail account; and,

• Library clearance
  
  

Borrowing Privileges

• Undergraduate students

  • 5 circulation books for 2 weeks

  • 2 reserve books for overnight
    
    

• Graduate students

  • 10 circulation books for 2 week

  • 2 reserve books for overnight
    
    

• Faculty

  • 10 circulation books for 1 month

  • Serials (non-current) for 1 week

  • Said materials are renewable only once
    
    

• Research, Extension and Professional Staff (REPS)

  • 10 circulation books for 2 weeks
    
    

• Administrative Staff

  • 5 circulation books for 2 weeks
    
    

• Non-UP Members

  • Room-use only

Loss of Library Resources

Loss of a Circulation Book - Any person who loses or fails to return a book within seven (7) days after due date or recall shall either replace it with the same title, or pay its current replacement value within thirty (30) days. In all cases, the borrower shall pay a fine equivalent to 50% of the cost of the book.

Loss of Periodical - Any person who loses or fails to return a periodical after recall shall either replace it with the same title and issue number within thirty (30) days or pay its current replacement value, and pay a fine equivalent to 50% of the cost of the periodical.